This is a brief description of our Secretarial Service

Key Benefits

• Convene and attend the annual general meeting.
• Call nominations for the positions of executive and ordinary members of the committee.
• Acknowledge nominations received
• Prepare and distribute the notice of annual general meeting, voting papers, ballots and ancillary documentation.
• Prepare and record voting registers for all meetings
• Record and distribute the minutes of the annual general meeting.
• Prepare and distribute notices for committee meetings.
• Attend committee meetings.
• Record and distribute the minutes of committee meetings.
• Arrange for appointment of a returning officer.
• Arrange for appointment of Auditor of accounts
• Deal with all correspondence, letters, emails, phone calls.
• Issue new owners information letters
• Working together (Liasing) daily with Resident Unit Managers and Committee Members
• Maintain all contract registers and minute books